Note: This policy is subject to change at any time. Please check all AHN Policies on a regular basis for updates.
Congratulations on choosing to participate in a Homestay organized by the American Homestay Network (AHN). This Homestay Policy sets out the guidelines and expectations for behavior that apply to Guests and Hosts participating in a Homestay, and it should be read together with the AHN Host Agreement and AHN Guest Agreement, as applicable.
All capitalized terms have the same meaning as defined in the agreements, and the terms of the agreements will apply to the extent of any inconsistency with this policy.
Please read through this policy carefully and contact us at email@example.com if you have any questions.
Both hosts and guests must:
As an AHN Homestay Guest you must:
(a) Keeping your room tidy;
(b) Assisting with minor chores;
(c) Following the state and/or federal guidelines for recycling and disposal of waste products
(d) Using resources such as water and electricity responsibly;
(e) Keeping noise to a minimum;
(f) Attending meal times promptly and preparing your own breakfast and lunch (if required);
(g) Being polite and considerate at all times; and
(h) Keeping your Host advised of your schedule and activities.
(a) If you smoke in the Host’s Home without permission you will be asked to leave the Homestay and may not receive a refund.
(b) If you are under the age of 21 and you drink alcohol you will be asked to leave the Homestay and will not receive a refund.
(c) International students are subject to United States federal law, which overrides any local or state laws regarding the possession and use of controlled substances such as marijuana and other drugs. If you bring any controlled substance into the Host’s home you will be asked to leave the Homestay and will not receive a refund. Violation of federal law may also lead to fines, arrest, cancelation of your visa, deportation from the USA, and being banned from returning to the USA.
As an AHN Homestay Host you must:
It is your responsibility as the Host (as well as any other applicant named on your application form and registered by AHN as a Host) to ensure all residents in your Home abide by the obligations outlined in this Policy. This includes residents under the age of 18.
3. Provide healthy food for your Guest. This means preparing adequate healthy meals in accordance with the agreed meal plan detailed in the placement report, with at least one meal per day consisting of meat/other protein, vegetables and rice/noodles. Ensure you have adequate grocery items for any meals (breakfast or lunch) that your Guest may be required to prepare themselves and take the time to show them what to do.
4. Help your guest to access or organize important services. This means showing your Guest how to use your telephone and internet services, or helping them to sign up for short-term services in their own name. You should also help your guest open a bank account or set up online banking if necessary.
5. Show your Guest around the community. Help your Guest to understand the route to and from their Education Provider. If this involves public transport, show them how to buy transport tickets. Make your Guest aware of places of interest within the community such as shops, parks and important services such as banks, post offices and local police stations. Also ensure they know the emergency contact number is 911.
6. Include your Guest in normal activities and help them to learn. Your Guest’s privacy is important but you should make a genuine effort to involve them in your Home and community. Be flexible, sensitive and patient when communicating with your Guest and use clear, understandable English.
7. Assist your Guest to seek medical or dental attention as necessary. If your Guest is sick you must assist them with seeking medical treatment, including arranging appointments and transportation if required. Also assist your Guest in notifying their Education Provider of the dates and times of any leave required to attend appointments, and help them obtain any required medical certificate. If necessary, call 911 for urgent medical attention. While we ask Guests to disclose information regarding illnesses prior to arrival, we cannot guarantee they are up to date with the recommended vaccinations. We suggest contacting your Guest prior to arrival if you are concerned about health risks.
8. Maintain valid clearances and notify AHN of any changes to residents.
All Hosts must provide their Social Security number and date of birth when applying to join AHN. Any persons over the age of 18 residing in a Host’s home must also agree to a criminal background check prior to any Guest being placed with the Host. AHN will conduct periodic criminal background checks for Hosts biennially (i.e. every two years) if the Host offers standard homestay services or annually (i.e. every year) if hosting younger students participating in the AHN High School Program. The cost is $20.00USD per person.
If you are hosting an international student directly or from another homestay provider they are not required to obtain clearances, however, you must sight their visa for validity and let AHN know immediately if you have any concerns.
Hosts must notify AHN, in advance, of any short-term visitors or new residents so that appropriate checks can be arranged.
9. Understand the extra responsibilities of hosting Guests in high school or younger. This means:
a) Only hosting other Guests, or students of any institution, that are the same gender as your Guest.
b) Ensuring the Guest is not travelling by public transport late at night. Hosts should pick Guests up from late-night school events or encourage them to take a taxi.
c) Notifying the Education Provider if your Guest will be absent for the day and notifying AHN if you believe there has been excessive non-attendance at the Education Provider.
d) Keeping AHN informed of any issues or concerns relating to the Guest.
e) Never leaving your Guest alone at Home overnight or without an approved adult who has a current background check and notifying AHN immediately of any overnight visitors who are not permanent residents with the appropriate checks.
f) Always providing AHN with at least two weeks’ notice if you will be going on holidays without your Guest so that a suitable temporary homestay can be arranged.
g) Immediately notifying AHN of any incident or allegation of child abuse.
h) Adhering to all additional responsibilities required by AHN and / or the school when hosting a Guest under the Full Year High School Program.
10. Help AHN make the Homestay as enjoyable as possible. This means regularly logging in to your AHN user profile and responding to messages as soon as possible. You must update AHN immediately with any changes to your Home, your capacity to provide a safe and supportive environment for your Guest, or any concerns you have about your Guest. You may be asked to assist AHN in reminding your Guest to make payments to AHN at the time and by the method set out in their AHN Guest Agreement. AHN does not permit Hosts to collect funds directly from your Guest. If a Host should enter into a private arrangement with a Guest, they will no longer be eligible to host for AHN.
Updated August 2019