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AHN Host Reimbursement Policy

AHN HOST REIMBURSEMENT POLICY - USA

Note: Host reimbursement rates will vary by region. Please contact your local AHN office for the reimbursement rates applicable to you.

AHN hosts receive a weekly expense reimbursement fee for hosting an international student in their home. Weekly fees are paid directly to AHN by the student; most of the student fee is reimbursed to the host for expenses and the remainder is retained by AHN to cover management, systems, student placement processing, host and student insurance (future) and 24 x 7 critical support services. These fees may change at any time but will not change during any individual placement without prior notice.

The term “weekly fee” is equivalent to seven days. Student weekly fees and host expense reimbursements will be prorated based on a daily rate in the event that a student’s stay does not span a full and complete seven days.

The expense reimbursement fee is to cover the expenses associated with providing accommodations and meals in accordance with the meal plan purchased by and agreed to by the host family. Students are expected to prepare their own breakfast and\or lunch with food purchased by the host.  It is expected that a dinner prepared by the host three to five days a week will encourage regular conversation and interaction with your student.

Expense reimbursement should completely cover the cost of a private room with a bed, study area and closet for personal belongings. Internet access, laundry facilities and local telephone access must be available in the home. The homestay must be within a reasonable travel zone to the student’s school by public transportation.  Premium homestays may have a larger room, private bath, private entry or may be in closer proximity to schools than the deluxe option. These products and services may vary by region and are examples. 

No other fees should be collected by the host from the student unless agreed to by AHN staff.

Each member of the family over the age of 18 agrees to allow AHN to perform a national criminal (not credit) background check with a  cost not to exceed $20 per host family member. AHN will arrange for the background check with information provided by the host. The costs to cover this background check will be deducted from the host reimbursement payment on the first placement with an AHN student. Recertification will be required once every three years.

Expenses will be reimbursed to the homestay host once every two weeks and after receipt of the weekly fee by AHN from the student. AHN will transfer the expense reimbursements to the host’s bank account electronically via ACH. The host will be required to provide proof of student arrival and a bank account number prior to receiving payment.

Payments will be made on one designated day of the week (excluding bank holidays) with the first payment occurring after the student has arrived and has been in the home for at least four days.

As required by law, those who receive stipend payments in excess of $600/year will receive an IRS 1099-MISC form from AHN. The form will identify your total receipts over the course of a calendar year, if you hosted more than once you will receive only one, with a grand total of your stipends. This is the gross receipts for your service as a homestay host, not your taxable income from hosting. The IRS and state and local authorities will tax you net income, which means you take your gross stipend, deduct the expenses directly associated with hosting and then declare the balance as taxable income. For most hosts, this balance is negligible after you adjust for room and board expenses.
More information on Tax can be found here: http://www.homestaynetwork.com/hosting/homestay-tax-questions/

This policy is subject to change at any time. AHN is not responsible for payments missed or delayed as a result of a bank holiday, natural disaster, or major system failure.